Great Clacton Church of England Junior School

Craigfield, Clacton-on-sea, Essex, CO15 4HR

01255 424906


Approved by Governors on 7th March 2012
Signed  - Chair of Governors
Signed - Headteacher


Children with medical needs have the same rights of admission to our school as other children.

Aims of this policy:
to explain our procedures for managing prescription medicines which may need to be taken during the school day
to explain our procedures for managing prescription medicines on school trips
to outline the roles and responsibilities for the administration of prescription medicines.

Receipt of medicines:
All medicines must be delivered to the school office in person and a ‘Request for School to Administer Medication Form’ must be completed and signed by the parent.
For children with asthma, parents must complete an asthma card, which must also be checked and signed by the child’s asthma nurse or G.P.

Prescribed medicines:
Medicines must always be provided in the original container as dispensed by a pharmacist and include the prescriber’s instructions for administration.
We are unable to accept medicines that have been taken out of their original container or make changes to dosages on parental instructions.

Non-prescribed medicines, such as Calpol, cough mixture etc will not be administered to children by school staff.

Storage of Medicines:
All medicines must be delivered to the school office by the parent or carer.
Under no circumstances will medicines be left in a child’s possession.
Teachers and teaching assistants will not take receipt of any medicines.
Epipens are stored in the office in clearly labelled boxes.
Asthma inhalers are stored in the unit in the medical room.
Each year group has a drawer which is clearly labelled. 
Asthma pumps are all named.
All medicines will be stored in the supplied container and be clearly labelled with the name of the child,
the name and dose of the medicine and the frequency of administration.

Disposal of Medicines:
​Parents are responsible for ensuring that date-expired medicines are returned to the
pharmacy for safe disposal. They must collect medicines at the end of the agreed
administration period. Staff will not dispose of medicines but if they see that medicines
are out of date then they will contact the parent for them to come and collect it.

Trips and outings:
Children with medical needs are given the same opportunities as other children. Staff
may need to consider what reasonable adjustments they must make to enable children
with medical needs to participate fully and safely on visits. This will include carrying out
a risk assessment for such children. Arrangements for taking any medicines on trips
will be made and a copy of any health care plans and the child’s ‘grab card’ (this is a
sheet with all relevant medical information and emergency contact details and a
photograph of the child) will be taken on visits.

Refusal to take medicines:
If a child refuses to take medicines, staff will not force them to do so, but will note this in
the records and inform parents immediately or as soon as is reasonably possible.

Record Keeping:
Medicines must be provided in the original container as dispensed by a pharmacist and
include the prescriber’s instructions. Staff must check that written details include:
name of the child
name of the medicine
method of administration
time and frequency of administration
any side effects
expiry date
A ‘Parental Agreement Form’ must be completed and signed by the parent, before medicines can be administered.

Children with long-term medical needs:
It is important that the school has sufficient information about the medical condition of
any child with long term medical needs. A health care plan/protocol will be written for
children with long term medical needs with parents and health professionals.

The head and staff should always treat medical information confidentially.

Staff training:
Training opportunities are identified for staff with responsibilities for administering medicines.

Roles and Responsibilities:
Must give sufficient information about their child’s medical needs if treatment or special care is required.
Must deliver all medicines to the school office in person.
Must complete and sign the ‘Request for School to Administer Medication Form’
Must collect the medicine from the office at the end of the day.
Must keep staff informed of changes to prescribed medicines.
Collect and dispose of unwanted / expired medicines as requested by staff.

Ensure that the school’s policy on the administration of medicines is implemented.
Ensure that staff receive support and appropriate training where necessary.
Share information, as appropriate, about a child’s medical needs.
Ensure that parents are aware of the schools policy on administration of medicines.
Consult with other professionals as necessary e.g. the school nurse.
Ensure that medicines are stored correctly.

On receipt of medicines, check the child’s name; prescribed dose; expiry date and written instructions provided by the prescriber.
Ensure that the parent/carer completes a consent form for the administration of medicines (the ‘Request for School to Administer Medication Form) following the prescriber’s instruction.
Supervise the pupils self administer their medicines where appropriate.
Where possible a second member of staff will check the dosage of the medicine prior to it being administered.
Ensure that medicines are returned to parents for safe disposal.

Ensure that this policy is implemented.
Ensure that this policy is reviewed on an annual basis.